U.S. Nationals RA wrapup: Important procedures and information
Here is a wrapup following the U.S. Nationals by Luci Conklin, AOEWG chair:
Hope all had a great Thanksgiving are remaining healthy, safe and sane!
It was great to see US Nationals take place in Copper in the middle of November and very thankful for those that worked the event and help ‘test the waters’ of Covid Racing! Today I would like to pass along some items from their event wrap up to help everyone for the upcoming season.
Fact Sheet – make sure the communication platform is listed, whether it be What’s App, Team App, or other platforms. This will create less confusion by providing platform info up front.
COVID Controls – lots of reminders of daily checks sent out via the communication platforms. Links can be posted on the Fact Sheet, too. Make sure it someone designated to follow up on the daily checks, don’t have it just land on the RA. They used google forms to collect the daily info so that everything is completed online. One time bib distribution and collection, pictures provided on communications platform on where to pick up and drop off bibs. Becomes a team effort to help remind athletes, coaches, etc. to remain distanced.
Team Captains Meetings- announce your platform, send out link to the coaches with enough time to prepare/attend. Found that roll call by team worked best in the online scenario. RA needs to be comfortable with sharing screen, coaches are able to watch the work completed in the software as there was no physical board. Remind coaches to be patient as the work is completed. They used a google form for TCM sign in of coaches, jury and guests.
On hill communications – address at the TCM what happens if cell or Wi-Fi communications are lost. Timing will communicate with the starter of the upcoming athletes, white board to write the next few down helps. The TnC needs to be comfortable being able to help create 2nd run start list if necessary due to data transfer issues (the RA and TnC need to have a pre training session for the just in case scenario). No announcer, DSQ’s were communicated via jury radio to announce within their vicinity. DSQ’s can be posted via communications platform. They did not have any protests so this was not tested, but they were prepared to meet outside, masked up, if necessary to complete the process. Make sure that the RA has someone that can help with Jury Minute communications as necessary.
Jury Minutes – Cath used Hello Sign during a non-contact time frame. There is a fee with this program so check them out early if looking to use this sort of method. Jury minutes were sent to the TD for approval first then sent to the jury for signatures.
Other – practice using your communications platform prior to the event. Check out if there are any costs to your communications platform as free version do not always allow for enough time or attendees. Your team captains meetings will take longer. Set some ground rules for TCM regarding muting and unmuting. Possible recording of your TCM for attendance reference as it records chat bar, too.
Be prepared that Live Timing shows athletes in bib order not in start order and this can create confusion for coaches and officials.
A PORTABLE CHARGER FOR YOUR PHONE IS AN EXCELLENT STOCKING STUFFER THIS SEASON! With the temps and communications/data time, it definitely draws power.
Fogged up glasses –the struggle is real! Google search home remedies using soap or wax.
It is in a good season to make a divisional plan on your communications, OC’s working together, etc.
Thank you to Karen Ghent, Cath Jett, Roger Perricone, Darlene Nolting, and all others that I may have missed naming, for sharing their ‘take-aways’ with all of us as we prepare and prepare and prepare for this upcoming season!
Looking forward to a great season and excited to see ski racing happen!
Alpine Officials Education Working Group Chair